It is easy to add checkboxes to a document to create a printable checklist document. You can unprotect a document by clicking the Stop Protection button available at the bottom of the Restrict Formatting and Editing pane. Therefore, apply protection only after you are done with formatting the document. Remember that you cannot edit a protected document. Once protection is enforced, you can select/deselect the check box.
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The Start Enforcing Protection dialog box appears, where you need to set a password to protect your document. Now, under the section Start Enforcement, click the button Yes, Start Enforcing Protection. On the Restrict Formatting and Editing pane, under the section Editing Restriction, enable option “ Allow only this type of editing in the document” and then select the option “Filling in forms” from the list box. From the drop-down menu, click option Restrict Formatting and Editing. To apply protection to your document, under the tab Developer, within the group Protect, click Protect Document. If you wish you can remove the shading by simply clicking the Form Field Shading icon available under the Legacy Tools list. Note: Interestingly, the legacy check boxes cannot be used readily until you apply protection to your document. Here, you can control the checkbox size, default value, etc. Double-click the box to open the Check Box Form Field Options window. Word creates a shaded square box, which is unchecked by default.
Design Mode option is activated within the group Controls. Notice that the control is in Design Mode. Word creates something like the following. If you choose to use the checkbox control available under ActiveX Controls section, click the Checkbox (ActiveX Control) icon. Both the sections have check box controls.A drop-down list appears, which contains two sections: Legacy Forms and ActiveX Controls. On the Ribbon, under the tab Developer, within the group Controls, click the icon Legacy Tools.
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Read the following article to know how to enable it. Note: If you could not see the Developer tab on the Ribbon, you may need to enable it from Word Options. You can find the checkbox control on the Developer tab of the Ribbon menu. See the following example:Īdding checkbox controls to create a electronic Form (Word 2007)
You may need to add check boxes in your Word document mainly for two reasons:ġ) To create an electronic Form containing clickable checkboxes, which can be used to capture user feedback (like a survey) see the following example:Ģ) To create a printable checklist, containing a checkbox against each item in the document.